I am a bit of a list maker, so I want to see what I have to do and I want to be able to place a check next to it when it is complete. I receive my daily agenda via email and I live by my online calendars.
At the end of each day, I begin creating my “to-do” list for the next day. Some days there are many items on the list such as meetings, items in which follow up is required, training that I need to continue or project documents that are due soon. In some instances, I am just trying to get ahead, but other times there are hard deadlines I must meet. These two steps of preparing & previewing my day help me anticipate what each new day will bring. Inevitably, when I think I will have a day in which I can get a lot accomplished, it never turns out the way I planned. Suddenly there are meetings to attend and scribe, something gets dropped on my desk with a deadline of that day or there are problems with the SharePoint site and I need to figure out what has happened. Whatever the case, I find myself holding my breath and notice my shoulders are up near my ears. Those around me probably hear me exhaling loudly. When I do that I am not exasperated, I am simply remembering to breathe. It may sound obvious, but it is very important! It helps to lower blood pressure, relax muscles and even see straight!
These are the days that absolutely fly by and the next thing I know, the end of the day has arrived and I realize that my list did not shrink, but unfortunately it grew! Some items are placed on the “to-do” list for the next day and some are completed that evening, but through it all I remember to breathe and to remain flexible with my schedule. Who knows… the next day I might actually check off all those little boxes on my “to-do” list!
It (the checklist) helps companies develop the critical steps necessary (to plan). Businesses have fire plans and contingency plans. This is just another tool they use in the workplace. – Claudia Stein.